Constitution

American Library Association Student Chapter (ALAsc)

University of Hawai’i at Mānoa, Library and Information Science (LIS) Program

Honolulu, Hawai’i

ARTICLE I.

OFFICIAL NAME
The official name of this student organization shall be the American Library Association Student Chapter at the University of Hawai’i at Mānoa, Library and Information Science Program.

ARTICLE II.

PURPOSES

The purposes and aims of the organization are:

A. To facilitate and encourage participation in the AmericanLibrary Association.

B. To acquaint members with the goals, objectives, and resources of the American Library Association.

C. To encourage professional contacts within the field of librarianship.

D. To provide the members of the Student Chapter with official representation to the American Library Association and other relevant organizations.

E. To actively promote leadership skills and involvement in professional activities beyond the classroom.

F. To provide a local forum for the exchange of ideas and information about trends, issues, and opportunities in the profession.

G. To develop skills and relationship that will enable students to have a creative impact on the profession.

H. To increase awareness of national issues in library and information science.

ARTICLE III.

MEMBERSHIP REQUIREMENT

A. Membership shall be open to all students currently enrolled in a Library and Information Science Program class at the University of Hawai‘i at Mānoa.

B. All members are strongly encouraged to be members of the American Library Association.

C. An officer of this organization must be a classified graduate student accepted in the Library and Information Science Program at the University of Hawai‘i at Mānoa and a member of the national American Library Association.

D. Member will pay a one-time membership fee while enrolled as a student of the Library and Information Science Program at the University of Hawai‘i at Mānoa.

ARTICLE IV.

ACTIVITIES

A. The chapter shall hold a general membership meeting during the Fall and Spring semesters.

B. Activities and programs will be planned in accordance with the Purposes set forth in Article II.

C. Activities and programs sponsored by the chapter will be open to individuals who are not chapter members.

ARTICLE V.

OFFICERS AND EXECUTIVE BOARD

A. The officers of this organization shall consist of a President, a Vice-President, a Secretary, and a Treasurer.

B. The Executive Board shall consist of the officers and the Faculty Advisor as member ex-officio.

C. The officers shall have the following responsibilities:

  1. The President shall have the ultimate responsibility for the functioning of the organization and its relationship with ALA headquarters. The President shall convene and conduct the general membership meeting and has the primary responsibility for membership recruitment and election of new officers. The President shall appoint committee heads and work with other LIS organizations.
  2. The Vice-President shall assume the duties of the President in the latter’s absence and shall assume the office of President should it become vacated during the stated term of office. The Vice-President shall assist the President with the duties of the executive office.
  3. The Secretary shall be responsible for maintaining minutes of all meetings, correspondence files, and records in good order to be passed on to the next Executive Board.
  4. The Treasurer shall be responsible for financial matters pertaining to the organization and shall present a financial report at the beginning and end of his/her term of office.
  5. The Faculty Advisor shall be recommended by the Chair of the Library and Information Science Program and approved by the members of the student chapter. The Faculty Advisor shall act as liaison between the student chapter and the American Library Association and between the student chapter and the Library and Information Science Program. The Faculty Advisor shall also oversee the orientation of members to the American Library Association and the election of officers.
ARTICLE VI.

ELECTIONS AND TERMS OF OFFICE

A. Elections:

  1. All members of the chapter are entitled to vote for the officers of the organization.
  2. Nominations and elections of officers shall be supervised by the President and coordinated as needed by the Faculty Advisor for the Fall and Spring semesters.
  3. All elections shall take place by secret ballot.
  4. Vacancies in offices other than President that occur during the normal term of office shall be filled by appointment of
    the Executive Board.

B. Terms of Office:
Terms for all officers shall be for one academic semester with no restrictions on the number of incumbencies.

ARTICLE VII.

COMMITTEES/ POSITIONS

A. Committees shall be appointed as necessary by the President and the Executive Board.

Possible committees include:

  • Web Design
  • Publicity
  • Membership
  • Fundraising

B. Committee Chair positions are assigned on a volunteer basis. If two members volunteer, they will co-chair the committee. If more than two members volunteer, the committee will elect a chair.

ARTICLE VIII.

PARLIAMENTARY PROCEDURES

All questions of parliamentary procedure shall be decided in accordance with the forms laid down in the latest edition of Robert’s Rules of Order.

ARTICLE IX.

AMENDMENTS

Proposed amendments to this Constitution may be introduced by any member at any meeting or by petition to the President. Ratification shall be determined by a majority vote of those present at the next meeting of the organization.

ARTICLE X.

RATIFICATION

Ratification of this Constitution shall be in accordance with the rules set forth for amendment to this document.